Review systems and structures

[Midfielder]

Fuller details.... Review systems and structures, with a view to more effectively supporting business performance

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[ashrafun]

Each business or organization is a living organism that can be energized to affect every thing and any thing related to it. The secret to keeping an organization / business alive and youthful is to keep it operating at its maximum capacity and to keep increasing that capacity by constantly reviewing & upgrading the systems and structures of organization and then coordinating and integrating the subunits that make up that business. In addition, business performance is maximized when owner develops a vision and mission, including clear objectives and business values, which are well communicated by him/her to the staff, and well executed by the employees in the company.

The ultimate building block of organization is system and structure. Systems are simply mechanisms that automate activities, or interlinking activities. Systems posses the power to carry out activities much more quickly, precisely and regularly than individuals can perform them on their own. The productivity of an organization is determined by the extent to which routine and recurring physical activities are systematized and turned into standard operating procedures. Systemization doesn't just make activities work more efficient; it makes people more relaxed and cheerful at work because the activities almost "take care of themselves." In fact, the happiest people are often in companies that have turned most or all activities in the company into corresponding systems.

On the other hand organizational structure involves how a business organizes, categorizes and delegates tasks to achieve a specific goal. A company's organizational structure determines how business decisions are made and implemented at all levels of the business.

Thus the importance of good business performance of an organization has to do with its resources, infrastructure, policies and business systems. An organization is the formation of an administering system with certain capability to utilize resources in order to facilitate functions which its policies govern and by which its infrastructure can optimize and secure, the same time making sure not to lose money by losing valuable sales in connection with the business plan. For all of these reasons review of business systems and structures is very important with a view to more effectively supporting business performance.

[nirmala]

The work structure is a tree structure, which shows a subdivision of effort required to achieve an objective; for example a program, project, and contract. In a project or contract, the Work Structure is developed by starting with the end objective and successively subdividing it into manageable components in terms of size, duration, and responsibility (e.g., systems, subsystems, components, tasks, subtasks, and work packages) which include all steps necessary to achieve the objective.

Analytical performance management is the systematic exploration of quantitative relationships among performance management factors. While it is not yet common practice, this powerful analytical approach to performance Management is delivering substantial benefits and creating competitive advantage to organisations looking to innovate.

The ultimate building block of organization is system and structure. Systems are simply mechanisms that automate activities, or interlinking activities. Systems posses the power to carry out activities much more quickly, precisely and regularly than individuals can perform them on their own. The productivity of an organization is determined by the extent to which routine and recurring physical activities are systematized and turned into standard operating procedures. Systemization doesn't just make activities work more efficient; it makes people more relaxed and cheerful at work because the activities almost "take care of themselves." In fact, the happiest people are often in companies that have turned most or all activities in the company into corresponding systems.

[poonam]

A system is an internally organised whole where elements are so intimately connected that they operate as one in relation to external conditions and other systems. An element may be defined as the minimal unit performing a definite function in the whole. Systems may be either simple or complex. A complex system is one whose elements may also be regarded as systems or subsystems.
The life of a structure manifests itself in its function, they condition each other. The structures of the organs of the body, for instance, are connected with their functions. Any breakdown in structure, any deformation of an organ leads to a distortion of the function. In the development of organisms changes begin with the reorganisation of an organ's function under the influence of changing conditions of life, while its structure may survive for a time without any substantial modification
Many executives are experiencing loss of agility in organizational structure and management system within their company which no longer comply with business strategy and objectives and do not contribute to enhancing investment attractiveness.

If functions and roles distribution within your company is non-transparent, or there is no distinct interaction between management levels, the process of approving and making management decisions is time-consuming and inefficient and finding those in charge of implementing the decisions made poses a challenge, this may indicate inefficiency of organizational structure and management system.

www.marxists.org.html

[rosebud]

Quality Management is a management system which seeks to deliver total customer satisfaction through fulfilling the customer’s quality requirements while continually achieving improvement in business performance.
It is a whole of company approach for delivering customer satisfaction and involves all areas of the organisation. It is not so much a system, but a philosophy and way of working which is culturally embedded in the organisation and upheld by all key stakeholders.
According to the International Organization for Standardization (ISO) (www.iso.org), quality management is defined by 8 key principles:
• Principle 1: Customer focus
• Principle 2: Leadership
• Principle 3: Involvement of people
• Principle 4: Process improvement
• Principle 5: Systems approach to management
• Principle 6: Continual improvement
• Principle 7: Factual approach to decision making
• Principle 8: Mutually beneficial supply relationship
The best known standard for quality management is the ISO 9000 series.
Companies committed to Quality Management must have a sound quality policy, which includes quality assurance.
There are a number of consultants and organisations in Australia which can assist with Quality Management. Your local Business Advisory Service can also assist.
www.smallbiz.nsw.gov.au/grow/operations/systems/pages/qualitymanagement.aspx

[anilla]

Strategic management is a field that deals with the major intended and emergent initiatives taken by general managers on behalf of owners, involving utilization of resources, to enhance the performance of firms in their external environments.[1] It entails specifying the organization's mission, vision and objectives, developing policies and plans, often in terms of projects and programs, which are designed to achieve these objectives, and then allocating resources to implement the policies and plans, projects and programs. A balanced scorecard is often used to evaluate the overall performance of the business and its progress towards objectives. Recent studies and leading management theorists have advocated that strategy needs to start with stakeholders expectations and use a modified balanced scorecard which includes all stakeholders.

Strategic management is a level of managerial activity under setting goals and over Tactics. Strategic management provides overall direction to the enterprise and is closely related to the field of Organization Studies. In the field of business administration it is useful to talk about "strategic alignment" between the organization and its environment or "strategic consistency." According to Arieu (2007), "there is strategic consistency when the actions of an organization are consistent with the expectations of management, and these in turn are with the market and the context." Strategic management includes not only the management team but can also include the Board of Directors and other stakeholders of the organization. It depends on the organizational structure.

“Strategic management is an ongoing process that evaluates and controls the business and the industries in which the company is involved; assesses its competitors and sets goals and strategies to meet all existing and potential competitors; and then reassesses each strategy annually or quarterly [i.e. regularly] to determine how it has been implemented and whether it has succeeded or needs replacement by a new strategy to meet changed circumstances, new technology, new competitors, a new economic environment., or a new social, financial, or political environment.” (Lamb, 1984:ix)[2]

en.wikipedia.org/wiki/Strategic_management